PMO project officer with Lean certificate - 6+ Months - Gelderland, NL
Global Enterprise Partners is looking for a project officer for a 6+ month's project in Gelderland.
The Project Management Office organization (PMO) is supporting the organization with project management and project office services. Currently the project office is facing two challenges, one in relation to insufficient efficiency of process (i.e. many manual tasks) and the second in relation to an excessive workload of operational tasks. Therefore, my clients is looking for a Project Office expert who will:
- Primarily focus on making the current project office activities leaner so that 1. The workload for the current project office will structurally reduce and 2. The execution will be more efficient and effective towards the applicable stakeholders. In other words, create a more efficient PMO Project Office organization in relation to processes and execution.
- Secondarily focus on supporting the current project officer with her existing excessive workload. This to avoid long current lead times and possible negative personal impacts. However, this operational work should not become the main focus of this person.
Overview of current operational tasks:
IPM Maintenance and updating (content and functionality)
IPM Compliance check (incl. project documentation)
Request Internal Order nr and keep master data list
Time writing: PMO Governance; key user
Create and maintain WBS elements in Atlas for time writing
Create and maintain HR Mini masters employees in Atlas
Time reporting monthly: prepare monthly (project) report for Control
IPM Compliance reporting
Monthly PSR's running projects
PMO Cockpit report (for Resource Management)
PMO Dashboard reporting
PMO tracker report STATREP
Project Utilization reporting
Time & Financial reporting ad hoc/on request
PMO site maintenance (Content/Internal/External/Project folders)
SRM PO's projects
SRM Invoice review; enter goods/service receipts
Onboarding and Offboarding (external) resources (admin, TW, etc.)
Support general (PMs; Resource Mngt; Demand; Control)
Review the reported actuals in SAP and IPM (manual PM input) per project per month with the PM's to ensure they are in line.
Automate project office work as much as possible.
Project officer requirements:
Extensive experience with making project office services and processes more Lean.
Being able to analyse the current Project Office services and processes and create a plan to make them more Lean
Being able to execute the "Lean" plan as per agreed scope, time, cost, etc.
Certified Lean Green Belt or higher
Able to setup and manage project administration
5 years+ of experience in IT project office work in complex multi-national companies
You know your stakeholders and proactively manage and avoid surprises
The details of the contract include:
Start date: ASAP
Duration: 6+ Months
Rate: Market rate
Interview times: Beginning next week